PAYMENT PROCESSOR RECONCILIATION SERVICES
PAYMENT PROCESSOR RECONCILIATION SERVICES
Shopify reconciliation • Stripe reconciliation •
PayPal bookkeeping • Ecommerce payment reconciliation
Serving Walnut, CA and surrounding areas, and remotely across the United States
Lai Bookkeep
I specialize in payment reconciliation for Shopify and small business owners who need to reconcile Shopify payouts, Stripe, PayPal, and other payment processors with their bank deposits inside QuickBooks Online.
If your Shopify sales, Stripe deposits, or PayPal payouts don’t match your bank account, you’re not alone.
This is one of the most common issues in e-commerce bookkeeping because money moves through multiple systems before reaching your bank.
Common issues business owners experience:
Shopify payouts do not match bank deposits
Stripe or PayPal deposits are lower than expected
Processing fees are unclear or inconsistently recorded
Refunds and chargebacks are missing or miscategorized
Transactions appear duplicated or missing in QuickBooks
Revenue reports do not match payment platform reports
Books are out of balance across multiple systems
Without proper reconciliation, your financial reports will not reflect your real business performance.
Payment reconciliation is the process of matching all sales, fees, refunds, and payouts from payment platforms to your bank deposits and accounting records.
This ensures every dollar moving through your business is correctly recorded and accounted for.
It includes:
Matching Shopify payouts to bank deposits
Reconciling Stripe, PayPal, Shop Pay, and other processors
Separating sales, fees, refunds, and adjustments
Identifying missing or duplicated transactions
Ensuring accurate reporting inside QuickBooks Online
Aligning multiple platforms into one financial system
The goal is simple:
Your books should reflect exactly how money moves through your business.
I help Shopify sellers and small businesses owners fix disconnected financial systems and restore accurate bookkeeping records so their numbers actually make sense. I reconcile Shopify payouts, payment processors, and bank activity to ensure your financials are accurate, clear, and ready for tax filing.
Shopify Payment Reconciliation
I reconcile Shopify payouts by breaking down sales, fees, and refunds and matching them to bank deposits.
Stripe & PayPal Reconciliation
I match Stripe, PayPal, and other processor transactions to ensure nothing is missing, duplicated, or miscategorized.
Multi-Platform Reconciliation
For businesses using multiple systems, I align all payment sources into one accurate financial record.
QuickBooks Online Cleanup for Payments
I fix and organize payment-related entries inside QuickBooks Online so reports reflect real business activity.
Ongoing Monthly Reconciliation (Optional)
Ongoing support to keep Shopify, Stripe, PayPal, and bank records consistently aligned each month.
Without proper reconciliation:
Revenue can be overstated or understated
Fees and processing costs are unclear or missing
Refunds and chargebacks may not be properly tracked
Bank deposits will not match accounting records
Financial reports become unreliable for decision-making
Accurate reconciliation helps you:
Understand true revenue after fees and refunds
See real profit across all payment channels
Trust your financial reports
Make informed business decisions
Stay prepared for taxes and financial reviews
Initial Contact
Reach out via the contact form or request a call on the contact page.
Review & Assessment
Your business is reviewed to understand your current bookkeeping setup, systems, and level of complexity.
Plan Confirmation
The appropriate bookkeeping plan is assigned based on your business complexity. If you’d like to review the service levels in advance, you can visit the Pricing Guide.
Onboarding & Setup
Once confirmed, access is securely set up for your financial systems and bookkeeping begins.
This service is ideal for:
Shopify store owners using multiple payment processors
E-commerce businesses using Stripe, PayPal, or Shop Pay
Small business owners with mismatched bank deposits
Businesses struggling to understand where their money is going
Owners needing accurate financial reporting across platforms
If your payment systems feel disconnected or unclear, reconciliation restores financial clarity and accuracy.
I specialize in payment reconciliation for Shopify and e-commerce businesses where multiple systems must work together but often do not align naturally.
I work inside QuickBooks Online to ensure Shopify, Stripe, PayPal, and bank transactions are properly recorded, categorized, and matched.
My focus is not just bookkeeping—but restoring clarity to how your money actually flows through your business so you can trust your numbers.
Why don’t my Shopify and bank deposits match?
Because Shopify payouts include fees, refunds, and timing delays that are not directly reflected in bank deposits.
Can you reconcile Stripe and PayPal as well?
Yes. I specialize in multi-platform reconciliation including Stripe, PayPal, and Shopify.
Do you fix messy or incomplete books?
Yes. I can clean up and reconcile disorganized or incomplete financial records.
Do you use QuickBooks Online?
Yes. All reconciliation work is done in QuickBooks Online to ensure consistent financial reporting.
Do you handle taxes or payroll?
I focus on bookkeeping and financial organization using QuickBooks Online. I do not provide tax filing or payroll services, but I can help ensure your records are accurate and ready for your CPA or tax professional.
Payment reconciliation often connects directly with Shopify bookkeeping and cleanup work across multiple systems.
Payment reconciliation services in Walnut, CA and surrounding areas, and remote support for Shopify and small business owners across the United States.
If your bookkeeping feels messy, unclear, or disconnected, I can help bring everything back into order and give you clear financial visibility.
Visit the contact page to send a message or book a short call.